When you lose control of your schedule, you can find yourself without enough time to keep appointments, onboard new clients, invest in your own health, and be with your family. If you’re feeling overwhelmed by your schedule, these planning hacks will help you prioritize and make the most of your time.

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Minutes are a realtor’s most important currency, and there’s a fine line between planning too much and not planning enough. When you lose control of your schedule, you can find yourself without enough time to keep appointments, onboard new clients, invest in your own health, and be with your family.

If you’re feeling overwhelmed by your schedule, these planning hacks from Jeff Thibodeau, former team leader and real estate agent and current consultant and investor at HBTN Investments, will help you prioritize your activities and make the most of your time.

1. Plan your week

Many people never plan their week or they plan each day as they go through it. Not planning your activities is a recipe for disaster.

Instead, plan the week ahead before the current week ends. Make sure you know by Friday what you will be doing each day for the coming week.

You might also benefit from a calendar meeting with the other people in your life so you can coordinate family commitments, personal priorities, and other demands on your time. Including the people who rely on you, especially outside of work, goes a long way to keeping those relationships in a very positive space. Any real estate agent who is married or has a significant other will know what I mean.

2. Plan the things you want to to do

The fun things you want to do shouldn’t dominate your schedule, but they shouldn’t be completely neglected either. It’s a necessary part of real estate that we make appointments we don’t want to make and schedule meetings we don’t want to have.

Add things to your calendar that are personally meaningful to you to ensure that you are looking for some balance between the personal and the professional.

3. Plan things that can’t be moved

It’s important that you protect the non-negotiable things in your life, like picking up the kids from school, going to your child’s recital, or coming home to have dinner with the people you love.

Plan all the things in your calendar that can’t be moved so you can build your days around those priorities.

4. Schedule your appointments and lead generation activities

Because these activities are the key performance indicators for your business, you need to prioritize them to stay on track. You need to know the following numbers for your business:

  • How many appointments are you planning
  • How many dates are you going
  • How many people do you talk to

Integrate your lead generation activities and appointments to ensure they don’t get replaced by something else. And if you think you don’t know when your appointments will be until a day or two before, add an appointment block to your calendar anyway.

Set aside multiple time slots of two consecutive hours to give yourself time for these meetings. Even if your appointments don’t seem like two-hour meetings, plan them anyway to account for travel and other factors. These scheduled blocks will also prevent your appointments from turning into three or four hour meetings and protect you from a calendar that runs your day instead of the other way around.

5. Fill open areas

In the remaining hours of your day, schedule administrative tasks, phone calls, writing contracts, arranging appointments, and other activities that need to be done.

6. Don’t delete anything from your calendar

Sometimes business will require you to move your business for a client or some other requirement. If you need to show a house during a time set aside for prospecting, check your calendar to see if you can move that prospecting work to another calendar block. It’s okay if you can’t, but do your best to protect these money-making activities.

Planning your days and weeks will protect you from the feeling of being overwhelmed that occurs when your schedule and the demands of others dictate your day. Planning will help you establish a routine that will keep you in control of your business and your business, and ultimately in control of your success.

Tom Toole is the founder and team leader of Tom Toole Sales Group. Connect with him on Facebook Where LinkedIn.

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